Accounting Division

The Accounting Division is responsible for the maintenance of the books of accounts of Central Office staff, Bureaus and Centers. It administers financial reports, processes of disbursement and trust accounts and makes branch accounting in regional offices. It consolidates financial reports of all Regional Offices, Division Offices and Secondary Schools with Financial Staff for submission to fiscal agencies. It has technical supervision over all DepEd Accounting offices.
Mission

The Accounting Division will meet its fiduciary responsibilities to Department of Education by maintaining financial integrity and providing effective quality service to our department through sound accounting practices and the establishment of internal controls.

Vision
 
To meet the needs of our customers, the Accounting Division will provide timely, efficient and innovative support delivered by a highly motivated team.
 
 Objectives:

1. To keep systematic records: Accounting is done to keep a systematic record of financial transactions. In the absence of accounting there would have been terrific burden on human memory which in most cases would have been impossible to bear.

2. To facilitate rational decision making: Accounting these days has taken upon itself the task of collection, analysis and reporting of information at the required points of time to the required levels of authority in order to facilitate rational decision making.

Our Values:

1. We act PROFESSIONALLY, with INTEGRITY and RESPECT
2. We strive for EXCELLENCE and INNOVATION
3. We are COMMITTED
4. We are ACCOUNTABLE
5. We value TEAMWORK

The Role of the Accountant:

The accountant evaluates records drawn up by the bookkeeper and shows the results of this investigation as losses and gains, leakages, economies, or changes in value, so as to reveal the progress or failures of the business and also its future limitations and possibilities. Accountants must also be able to draw up a set of financial records and prescribe the system of accounts that will most easily give the desired information; they must be capable of arriving at a comprehensive view of the economic and the legal aspects of a business, envisaging the effect of every sort of transaction on the profit-and-loss statement; 
IMPORTANCE OF FINANCIAL AND ACCOUNTABILITY REPORTING

This Financial Reporting System (FRS) includes the preparation and submission of Financial Reports such us Trial Balance, Financial Statements and other reports needed by fiscal and regulatory agencies. These are the principal means by which information were accumulated and processed in the state accounting system is periodically communicated to those who use them.

What are the functions of financial statements:

1. Provide a basis for making decisions for  future operations;
2. Ensure that all cost and revenues are properly accounted for;
3. Facilitate review activities;
4. Assessment of agency performance;
5. Evaluation of the effectiveness of DepEd operation
6. Compliance to oversight Agencies

SUBMISSION OF FINANCIAL REPORTS

MANDATE:
Management of DEPED Financial Resources including reportorial requirements in accordance with the generally accepted accounting and auditing rules and regulations. REQUIRED REPORTS - National Government Accounting System (NGAS)
Under existing regulations’ Accountants are required to submit the following reports which are also to be submitted under the NGAS unless revised/amended by guidelines to be issued by the commission:

The following Accountability Reports are:

Monthly Report
                                                                                          
1. Monthly Trial Balance  (COA/DBM)                                                                    
2. Monthly Report of  Disbursements (COA/DBM)                                                            
3. Summary List of Checks Issued and Cancelled (SLCIC) per MDS Account  (COA/DBM)                                                                                            
4. Monthly Statement of Charges to Accounts Payable (COA/DBM)
5. Monthly MOOE Downloading
6. Status of Unliquidated Cash Advances

Quarterly  Report
                                                                               
1.Quarterly Statement of Subsidiary Ledger Balances                                                       
2. Statement of Collecting Officers Account Balances                                                        
3. Statement of Disbursing Officers Account Balances                                                       
4. Statement of Other Officers Balances                                                                               
5. Quarterly Report of Actual Income                                                                                                                           
6. Quarterly Financial Report of Operation                                                                            
7. Quarterly Physical Report of Operation                                                                             
8. Statement of Cash Advance                                                                                               

Semi-Annual Report

1.  Pre closing trial balance
2.  Post-closing trial balance
3.  Detailed Statement of Financial Performance
4.  Detailed Statement of Financial Position
5.  Condensed Statement of Financial Performance
6.  Condensed Statement of Financial Position
7.  Statement of Changes on Net Assets/Equity
8.  Statement of Cash Flows (Direct Method)
9.  Detailed Breakdown of Disbursements
10. Report of Income RA Books
11. Regional Breakdown of Income
12. Regional Breakdown of Expenses
13. Schedule of Accounts Payable with Aging
14. Schedule of Accounts Receivable with Aging
15. Status of Unliquidated Cash Advance
16. Subsidy from National Government (SNG)
17. Status of NCAs Received/Utilized
18. Detailed Breakdown of Reciprocal Accounts
19. Summary of Tax Remittances Advice (TRA)
20. Updates on AOM Compliance
21. Soft copy

Annual Report

1.  Pre - Closing trial balance
2.  Post- Closing trial balance
3.  Detailed Statement of Financial Performance
4.  Detailed Statement of Financial Position
5.  Condensed Statement of Financial Performance
6.  Condensed Statement of Financial Position
7.  Statement of Changes on Net Assets/Equity
8.  Statement of Cash Flows (Direct Method)
9.  Statement of Comparison of Budget and Actual Amount
10.Notes to FS
11.Detailed Breakdown of Disbursements
12.Report of Income RA Books
13 Regional Breakdown of Income
14 Regional Breakdown of Expenses
15 Schedule of Accounts Payable with Aging
16 Schedule of Accounts Receivable with Aging
17 Status of Unliquidated Cash Advance
18. Subsidy from National Government (SNG)
19. Status of NCAs Received/Utilized
20. Detailed Breakdown of Reciprocal Accounts
21. Summary of Tax Remittances Advice (TRA)
22. Updates on AOM Compliance
23. Soft copy
Other Reports

1. FAR No. 2 - Statement of Approved Budget, Utilizations, Disbursements and Balances
2. FAR No. 2-A Summary of Approved Budget, Utilizations, Disbursements and Balances by object of Expenditures.
3. FAR No. 3 - Aging of Due and Demandable Obligations
4. FAR No. 4 - Monthly Report of Disbursements
5. FAR No. 5 - Quarterly Report of Revenue and Other Receipts
6. Status of MOOE Downloading
7. Updated List of Bank Accounts per DBM-DOF JAO No. 2012-01
8. Report of Aging of Cash Advances
9. Unliquidated Cash Advances (Breakdown per Year)